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Minutes of the Special TLDA Board Meeting
Held via Internet Relay Chat (IRC)
on August 15, 2001 at 22:21 EDT. Board Members Present: Leah Gallegos
Patrick Corliss
Bradley Thornton
Marc Brittan
Marc Schneiders
Sash Cacoroski
John Palmer NOTE: During this meeting, the IRC server was very slow and members dropped out and came back during the meeting. The meeting was halted when a quorum was not present and restarted when the quorum returned. The Secretary, John Palmer, acting as Chair, called the meeting to order. John Palmer made motions regarding the approval of the minutes of the June 20 and June 27, 2001 meetings: MOTION 1 BY JOHN PALMER That the reading of the minutes of the June 20 and July 27th minutes be dispensed with and that
they be approved by the Board. SECONDED BY MARC SCHNEIDERS VOTE: YES: John Palmer, Leah Gallegos, Patrick Corliss, Marc Brittan, Bradley Thornton, Marc Schneiders, Sash Cacoroski
TOTAL: 7 YES. THE MOTION IS AGREED TO The next item on the agenda was the report of officers. As secretary, John Palmer indicated that he had nothing to report at this time. He indicated that he would get the election results posted asap. The next item on the agenda was the report of the committees. As the election occurred only 15 days before this meeting, there weren't many reports. Leah Gallegos indicated that the Compliance Committee had not yet started work as one member still needed to be elected in the run-off election due to the tie vote. Leah also indicated that the Membership Committee was receiving applications from people who did not hold TLDs and that perhaps we need to clarify what a TLD is on the application form. John Palmer also indicated that there is a "Supporting role" membership class that needs to be implemented as soon as possible and that Membership Committee would have to take that up. John Palmer then made a motion regarding TLDA.ORG MOTION 2 BY JOHN PALMER That That the Board send a formal communication to Gene Marsh asking him to transfer the domain
TLDA.ORG to the TLDA. SECONDED BY SASH CACOROSKI VOTE: YES: John Palmer, Patrick Corliss, Marc Schneiders, Leah Gallegos, Sash Cacoroski
TOTAL: 5 YES. THE MOTION IS AGREED TO Ray Fassett as Treasurer then indicated that he would need membership stats, etc for his dialog with the attorney regarding legal validation of the ByLaws. John Palmer offered to get him this material. The next agenda item was appointment of officers. Leah Gallegos nominated John Palmer as Chairman of the Board. John accepted. This was seconded by Sash Cacoroski. VOTE ON ELECTION OF JOHN PALMER AS CHAIRMAN OF THE TLDA BOARD OF DIRECTORS SECONDED BY SASH CACOROSKI VOTE: YES: LEAH GALLEGOS, MARC SCHNEIDERS, PATRICK CORLISS, SASH CACOROSKI, ABSTAIN: JOHN PALMER
TOTAL: 4 YES, 1 ABSTAIN. JOHN PALMER HAS BEEN ELECTED AS CHAIRMAN OF THE TLDA BOARD OF DIRECTORS. Leah Gallegos suggested that we postpone the vote for alternate chair as some members were missing due to the IRC problems. Leah made a motion to this effect. MOTION 3 BY LEAH GALLEGOS That That the Board shall wait until we can all meet without interruption to elect an alternate chairperson. SECONDED BY PATRICK CORLISS VOTE: YES: John Palmer, Leah Gallegos, Marc Schneiders, Sash Cacoroski, Patrick Corliss
TOTAL: 5 YES. THE MOTION IS AGREED TO. The next item on the agenda was the request by Sash Cacoroski to use the TLDA logo on his sales literature. Leah stated that the Board needs to agree on language and usage rules so that the logo wont be abused. She suggested that we allow the use subject to the Board's approval of language as to be decided on the Board mailing list.
Marc Schneiders pointed out that the main thing is that the language should not imply some sort of TLDA approval of the product being marketed. John Palmer made a motion: MOTION 4 BY JOHN PALMER Grandom can use the logo on its literature with the caption "Member of the Top Level Domain Association". SECONDED BY MARC SCHNEIDERS VOTE: YES: John Palmer, Leah Gallegos, Patrick Corliss, Marc Schneiders, Marc Brittan, Bradley Thornton, Sash Cacoroski
TOTAL: 7 YES. THE MOTION IS AGREED TO. After some discussion, Motion 4 was amended by another motion: MOTION 5 BY JOHN PALMER In the previous motion giving Grandom permission to use the TLDA Logo - change "GRANDOM" to "ANY MEMBER" SECONDED BY LEAH GALLEGOS VOTE: YES: JOHN PALMER, LEAH GALLEGOS, SASH CACOROSKI, MARC BRITTAN, MARC SCHNEIDERS, PATRICK CORLISS, BRADLEY THORNTON
TOTAL: 7 YES. THE MOTION IS AGREED TO. Discussion then returned to election of the Alternate Chair this evening, but a quick poll of the members showed that the Board still wanted to wait for the other two members to be present in order for the vote on this issue. Next on the agenda was discussion of the Compliance Committee run-off. John Palmer indicated that he had asked the Election Committee to schedule a run-off election, but they had not done so. He suggested that the Board set the dates and inform the Election Committee to carry out the election on those dates. Leah Gallegos/John Palmer made a motion MOTION 6 BY JOHN PALMER AND LEAH GALLEGOS That the run-off between Mike Batchelor and Sash Cacoroski for the Compliance/Endorsements committee be held from August 24 00:00 EDT to August 26 00:00 EDT (GMT = 04:00). SECONDED BY PATRICK CORLISS VOTE: YES: John Palmer, Leah Gallegos, Marc Schneiders, Bradley Thornton, Marc Brittan, Patrick Corliss
TOTAL: 6 YES. THE MOTION IS AGREED TO. Due to several key people being missing from the meeting, it was decided to table several of the agenda items until a later meeting. MOTION 7 BY LEAH GALLEGOS That the agenda items for budget and transition of duties for the chair be tabled until we have our own IRC server and can reconvene. SECONDED BY MARC SCHNEIDERS VOTE: YES: MARC SCHNEIDERS, MARC BRITTAN, JOHN PALMER, LEAH GALLEGOS, PATRICK CORLISS. ABSTAIN: BRADLEY THORNTON (not responding).
TOTAL: 5 YES, 1 ABSTAIN. THE MOTION IS AGREED TO. A discussion was had regarding the fact that there is no provision in the ByLaws for a transition period after the elections for new office holders to ease into their jobs. John Palmer made a motion (amended several times). MOTION 8 BY JOHN PALMER That there be a transition period of 15 days from the end of the election whereby a newly elected board member, committee member or officer works with the person he or she is replacing to ensure an orderly transition of duties of the position. SECONDED BY LEAH GALLEGOS VOTE: YES: John Palmer, Leah Gallegos, Marc Schneider, Patrick Corliss, Marc Brittan. Abstain: Bradley Thornton (not responding)
TOTAL: 5 YES, 1 ABSTAIN. THE MOTION IS AGREED TO. John Palmer then made a motion to adjorn. MOTION 8 BY JOHN PALMER That the meeting is now adjorned. SECONDED BY LEAH GALLEGOS VOTE: YES: John Palmer, Leah Gallegos, Marc Schneiders, Marc Brittan, Patrick Corliss
TOTAL: YES: 5, ABSTAIN: 1. THE MOTION IS AGREED TO The meeting was adjorned at 02:00 EDT, August 16, 2001T
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